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How To Read And Send Gmail In Outlook 2010?

To read and send Hotmail in Microsoft Outlook uses the free Outlook Connector. If you want to check and send Gmail in Microsoft Outlook, uses the IMAP for Gmail (provided by Google at no cost).

One of the key benefit of using Microsoft Outlook to access Hotmail / Gmail is being able to read, compose, send, or delete emails in offline mode and changes are then sync with respective email servers when the computer back to online mode.

Configure Outlook 2010 to access Gmail

Assumption made:

a) Microsoft Outlook 2010 is installed and has not been opened or configured at all. If you’re currently using Outlook 2010 to access other email servers (e.g. Microsoft Exchange), then click File tab followed by “Add Account” button and directly start from step-3.

b) IMAP for Gmail is enabled – Login to Gmail via web browser, click Settings, Forwarding and POP/IMAP, select “Enable IMAP” and click “Save Changes” button:

Enable IMAP for Gmail to allows you access Gmail from other email clients using IMAP protocol.

1) Open Outlook 2010,

2) Select Yes,

3) Select “Manually configure server settings or additional server types”,

4) Select “Internet E-mail – connect to POP and IMAP server to send and receive email message”,

5) In the Add New Account dialog box, enter this information:

  • Your Name – your sender name to be seen by recipient (can be anything you like; can be different from user name)
  • Email Address – your Gmail address
  • Account Type – IMAP
  • Incoming mail server – configured as imap.gmail.com
  • Outgoing mail server (SMTP) – configured as smtp.gmail.com
  • User name – your Gmail account login name
  • Password – Gmail account login password and tick “Remember Password”, if you want this feature. Otherwise, leave the Password to blank and uncheck “Remember Password” option.
  • Uncheck “Test account settings by clicking the Next button” option
  • Click “More Settings” button

6) In the Internet E-mail Settings dialog box:
  • Go to “Outgoing Server” tab then select “My outgoing server (SMTP) requires authentication” and “Use same settings as my incoming mail server”.

  • Go to “Advanced” tab then set the Gmail IMAP server encrypted connection type to SSL and uses port number 993. Next, set the Gmail SMTP server encrypted connection type to TLS and uses port number 587. Make sure the connection type and port number are correct, especially the SMTP settings, before clicking OK button.

7) You’re done – click Finish button to complete the settings.

A guide of configuring Outlook 2010 to use Gmail over IMAP protocol.

If the Gmail password is not “remembered” (as per settings in step-5), then you’re required to enter Gmail account password whenever necessary.

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