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Backup Or Export Outlook 2007 Exchange Email Account Settings – Step by Step

With reference to the previous post, not all get the picture of how to use Windows Easy Transfer program to backup or export Microsoft Exchange email account settings in Outlook 2007.

So, here is the step-by-step guide:
The guide tested successful as I exported Outlook-Exchange account settings from Windows Vista Ultimate 32-bit to Windows 7 Ultimate 64-bit installation. This is particularly useful for those (like me) who would like to duplicate Outlook-Exchange account settings in office computer to Laptop or personal computer at home.

Windows Vista Ultimate 32-bit

1) Click Start button, type windows easy transfer in the Start Search text box, click the program shortcut appears atop.
If you don’t get it in the Vista-way, then follow the classic-way: Click Start button > All programs > Accessories > System Tools > Windows Easy Transfer.

Depend on UAC setup, you might get Consent UI – just acknowledge it by clicking Continue button.

2) In the Welcome to Windows Easy Transfer screen, there is only one Next button to click :-)

Windows Easy Transfer Program welcome screen

3) If there are open programs, the “Close programs” screen is shown. Although your target is only Outlook 2007, other programs should able to continue running. However, there is only one “Close all” button. What to do, just close all running programs in order to proceed :-(

4) Next screen asks “Do you want to start a new transfer or continue one in progress?”, click “Start a new transfer” option (select files and settings to transfer to new computer).

To start a new Windows Easy Transfer session or continue a transfer in progress?

5) Another screen asks “Which computer are you using now?”, click “My old computer” option (transfer files and settings from this computer to a new computer, which match with my test case – from office PC to home Desktop).

Where should Windows Easy Transfer starts?

6) Now, the screen asks “Choose how to transfer files and settings to your new computer” – just click the last option in the screen, i.e. “Use a CD, DVD, or other removable media” (USB flash drive or external hard disk).
The dump-size of Outlook-Exchange email account setting is just about 200KB for one particular Windows user. If “System and program settings (all users)” is selected, that could be easily few ten Megabytes.

How do you want Windows Easy Transfer to migrate the user data and application settings?

7) The screen asks “Choose how to transfer files and program settings” – what storage media to save the output file? If USB drive is attached, click that option. Otherwise, click “External hard disk or to a network location” (local hard disk is used if no external hard disk or network location is found).

Which storage media should Windows Easy Transfer used to migrate user data?

8) Tell the program where to save the MIG file (migration store file). Optionally, specify a password to protect the MIG file (min. length of password is 1 character).

Tell Windows Easy Transfer where to save the migration store file and optionally a password to protect the MIG file.

9) Click Advanced options in order to selectively export Outlook application setting only.

Instruct Windows Easy Transfer to export or backup all user data and settings or customize the item selection.

10) Deselect all the check boxes except the “Microsoft Office Outlook 2007″ of your Windows user account.

Use Windows Easy Transfer to export Outlook 2007 application settings only to export Exchange email account.

The output file of Windows Easy Transfer ended with MIG file extension and known as Migration Store File in Windows Vista.11) When the export process completes, you will see SaveData.MIG (default file name; Migration Store file) appears in the folder you’ve specified.

The MIG file will then be restored / imported to Windows 7 by its own version of Windows Easy Transfer program.

Windows 7 Ultimate 64-bit
Now is about import or restore the Outlook-Exchange email account setting that exported from Windows Vista (32-bit) to this Windows 7 (64-bit).

1) Start Windows Easy Transfer (refer to Windows Vista steps on how to locate and run the program).

Windows Easy Transfer in Windows 7

2) Use the external hard disk or USB flash drive option to restore the MIG file (known as Easy Transfer file in Windows 7, which is the Migration Store file created in Windows Vista).

How to import or restore MIG file or Windows Easy Transfer file?

3) Obviously, you have to click “This is my new computer” option, to restore the MIG file to Windows 7 now.

How to use Windows 7 Windows Easy Transfer program?

4) Click Yes and locate the MIG file you have saved from Windows Vista. If there is a password that protect the MIG file, Windows Easy Transfer will prompt you to enter the required password.

Restore the MIG file from USB flash drive.

5) Now, just click Transfer button to restore or import the MIG file content for the logged on, active user account; otherwise, click the Advanced Options to tell Windows Easy Transfer which local user account it should restore the MIG file.

Click Advanced Options if you want Windows Easy Transfer to restore the MIG file content to other local user account.

Restore the MIG file content to which Windows 7 user account?

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